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Combs Ford Surger




Named GP 

All patients registered at our surgery have a named GP (usual GP) who has overall responsibility for a patient's care at the practice. If you would like to know who your named GP is, please ask at your next appointment or at reception. This will not affect your care, and you are able to see any other clinician at the surgery. Your named GP will take lead responsibility for the coordination of your care and delivery of services where required.


Statement of Intent - Electronic Patient Records    


Patient access to their GP record

A patient may request access to their medical record. They may request a full copy of their record or a summary of information which includes medications, allergies, adverse reactions and any additional information agreed between the GP and the patient.

Patients should make such a request in writing and the practice commits to provide the information within 40 days or sooner if possible or there is a medical need for the information. All clinical information will be reviewed by a GP before it is provided to the patient. Patients may view the Access to Medical Records Policy on request.

In addition Combs Ford Surgery offers patients the facility of booking appointments, requesting repeat prescriptions, and viewing their medications, allergies and adverse reactions online. This is all available by registering to use the SystmOnline service. Please ask at Reception for a user name and password. Two forms of identity will be required. One should include a photo (eg passport or driving licence) and the other should include an address (eg utility bill or bank statement).

From 31st March 2016 patients may request access to their detailed coded record online. For more information please see the guidance here. Detailed Coded Record


Summary Care Record (SCR)

The SCR for a patient contains medications, allergies and adverse reactions and is uploaded to the central NHS systems on the basis of implied patient consent. The SCR will only be viewed in emergency or urgent care settings with the explicit consent of the patient unless the patient is unable to give their consent (for example if they are unconscious)

The practice has implemented a system for providing SCRs for patients. As part of the implementation by the 31st of March 2015, the practice will provide an automated upload of any changes to a patient’s summary information, at least once every working day.

Should you wish to “opt out” you can do this by completing the opt out form on our website


GP2GP record transfers

The practice has implemented the GP2GP facility for the transfer of patient records between practices when a patient registers or de-registers with the practice (not for temporary registration). This will speed up the transfer of patient information when a patient registers with a new practice.


Data for commissioning and other secondary care purposes

It is already a requirement of the Health and Social Care Act that practices must meet the reasonable data requirements of commissioners and other health and social care organisations through appropriate and safe data sharing for secondary uses, as specified in the technical specification for care data.

We have specific arrangements in place to allow patients to “opt out” of which allows for the removal of data from the practice. Please see the page about on our website We confirm these arrangements are in place and that we undertake annual training and audits to ensure that all our data is handled correctly and safely via the Information Governance Toolkit. 


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